Please reserve a room (King-size bed, non-smoking) for Bob. Please set it up so the room and incidentals (his meals and Internet service) are direct billed to your credit card. It makes handling the event expenses easier this way.
Be sure to tell the hotel: “Make sure the person at the front desk does not ask Bob for a credit card.”
If the venue is not a hotel, please reserve a room for Bob at a nearby hotel that has room service or an on site restaurant.
Bob will make his own plane reservations.
Please arrange for ground transportation for Bob to and from the airport.